Course Withdrawals/Drops

Students may withdraw from a course prior to the eighth (8th) day if they notify the school in writing.  A withdrawal will be considered effective the day of such notification. If the withdrawal occurs within the first five (5) days of an academic phase, the coursework will NOT be counted towards class requirements. Only two (2) withdrawals are allowed for a specific class, and upon the third withdrawal, the student will be placed on academic probation. A maximum of three (3) courses may be withdrawn during a student’s entire academic program. Four (4) dropped courses will result in withdrawal of the program. Students who withdraw from a course are not considered to have passed that course until they have retaken it and achieved a passing grade.


Leave Of Absence

A leave of absence (LOA) is a temporary interruption in a student’s program of study. For valid and legitimate reasons, a student may be granted an LOA. A written request indicating the reason for having to temporarily leave the program must be submitted to the Chancellor, who will review the request in accordance with the school’s LOA policy, the major tenets of which are listed as follows:

  1. Expectation of Return: An LOA is always granted in recognition that the student is in fact expected to return. The student must state a specific date that s/he expects to return to resume the academic program.
  1. Valid Reason for LeaveAn LOA is intended to account for unforeseen circumstances that may affect a student’s ability to successfully complete the academic program. It is not intended to merely provide a break in time for the student who has no valid reason for stopping out of the program. In determining whether a request is for valid and legitimate reasons the following criteria shall be applied:
  • The student had little control over what is causing the need for the leave.
  • The reason does not cause doubt about the student’s commitment to the program.
  • The leave will benefit the student and not prolong/postpone academic deficiencies.

While it is not necessary to evidence all of the criteria listed above for the LOA request to be considered a valid reason, it is understood that having more of these circumstances,  rather than less, increases the probability that the reasoning is valid and legitimate.

  1. No Additional Charges: A student granted an LOA will not be assessed any additional charges for the academic program.
  1. Maximum Leave Time: An LOA may not exceed a total of 180 days in any 12-month period. The days considered on leave includes all calendar days, meaning those days in which classes are not held, such as weekends, holidays, and breaks between phases. At the discretion of the school, a student may be granted multiple leaves aslong as the combined number of days on leave does not exceed 180 days within a 12-month period.
  1. Failure to Return: A student, who does return to the school by the approved LOA end date, will be considered to have formally withdrawn from school as of the student’s last date of attendance. In accordance with this, students who are receiving federal financial are advised that procedures related to the return of federal aid will be followed according to this retroactive withdrawal date. Furthermore, loan recipients are advised that the recognition of this prior withdrawal date may result in the student’s grace period being exhausted or near exhausted. 


Administrative Withdrawals

Students at Med-Assist School of Hawaii are expected to meet certain minimum standards of performance in order for the school to properly continue providing instruction and to certify students’ credentials upon program completion. Therefore, students are consistently monitored as to their progress in terms of in-class and out-of-class development. Students, who are not satisfactorily meeting the institution’s standards, be it academically or behaviorally, can be administratively withdrawn from school. Some of the reasons that could result in students being administratively withdrawn include, but are not necessarily limited to, the following:

  • Poor academic performance.
  • Poor attitude towards one’s academics.
  • Poor attitude towards the medical assisting profession.
  • Excessive class absences.
  • Excessive times being tardy.
  • Failure to follow school rules and regulations.
  • Failure to demonstrate appropriate student conduct.
  • Failure to fulfill tuition and fee obligations to the school.